Holmes Murphy has always believed that investing in our employees, the spaces in which they work, and the environment that we provide are all critical to our culture, purpose, and the services we offer. After all, we know that employees who feel appreciated and recognized for their hard work and dedication results in employees who feel immensely invested in the success of our clients and our company. On top of this, our employees have a seat at the table and the opportunity to pave their own way. Cool, right?! If you nodded yes, check out our open Office Administrator position and apply!
We are looking to add an Office Administrator to join our Office Services team in Denver, CO. Candidates thrive in our environment when they harness their collaborative mindset, strong interpersonal communication skills, and a love of learning.
This role will greet and provide superior customer service for the front desk of the Denver office. Will also provide administrative and office support to managers, employees, and clients to ensure a positive employee and client experience.
Duties:
- Greeting visitors, answering incoming phone calls as needed, and delivering world-class service to our clients.
- Communicate and cooperate with all levels of clients and employees in a way that represents the company in a positive and professional manner.
- Organize, coordinate, or assist with programs such as, board meetings, to include preparing meeting materials, directing room set-up/clean-up, ensuring proper equipment is available, etc.
- Coding of invoices and preparation of check requests for Accounts Payable in a timely manner.
- Maintaining office credit card (BMO) and coding in a timely manner.
- Paying office-wide membership dues.
- Responsible for all incoming and outgoing mail and packages.
- Help with the onboarding of new talent to office environment (i.e., ensuring computer and desk are set up); provide a brief orientation to the new hire.
- Distribution of corporate marketing SWAG. Maintaining HMA SWAG for lines of business in the office.
- Organize office activities and participate on office committees.
- Update staff listings, extensions, birthdays, etc.
- Play a key role in running events, both external for clients and visitors, and internal for the team as well as running internal campaigns and events.
- Perform data entry functions as necessary to look up information for clients and agency personnel.
- Purchasing office supplies, kitchen supplies, stocking of refrigerators, snack cabinets etc., and maintenance of equipment.
- Coordinate conference room scheduling and ensure conference rooms are fully stocked and have a professional appearance for clients.
- Organize maintenance companies to keep office clean and safe and ensure its appliances are in good working order and condition.
- Serve as the first point of contact for property manager for anything related to the building, i.e., HVAC issues, roof leaking etc.
- Serve as first point of contact for emergency situations and ability to be on call as needed.
- Manage the service and supplies for copiers.
- Executive administrative support, as needed.
- Other duties as assigned by supervisor.
Knowledge, Skills, and Abilities:
- Maintain a strong professional demeanor as well as enthusiasm in representing company goals and objectives.
- Working knowledge of Microsoft software packages such as, WORD, EXCEL, ACCESS and POWERPOINT. Ability to effectively use the internet/intranet.
- Knowledge of administrative and clerical procedures as well as organizational methods and the ability to manage multiple tasks/duties simultaneously.
- Ability to work effectively both independently as well as in a team environment to attain personal, team and company goals.
- Excellent communication skills and the ability to apply these skills in either verbal or written form when interacting with various clients, company personnel, and team members.
- Ability to work in office daily and extended hours as necessary.
- Ability to assist in other work-related duties, as necessary.
- Must be knowledgeable of and comply with HMA’s Client Privacy Policy, HIPAA regulations and E&O procedures and policies.
Qualifications:
- Education: High School Diploma required.
- Experience: Minimum three years general office experience.
Benefits: In addition to core benefits like health, dental and vision, also enjoy benefits such as:
- Paid Parental Leave and supportive New Parent Benefits — We know being a working parent is hard, and we want to support our employees in this journey!
- Company paid continuing Education & Tuition Reimbursement — We support those who want to develop and grow.
- 401k Profit Sharing — Each year, Holmes Murphy makes a lump sum contribution to every full-time employee’s 401k. This means, even if you’re not in a position to set money aside for the future at any point in time, Holmes Murphy will do it on your behalf! We are forward-thinking and want to be sure your future is cared for.
- Generous time off practices in addition to paid holidays — Yes, we actually encourage employees to use their time off, and they do. After all, you can’t be at your best for our clients if you’re not at your best for yourself first.
- Supportive of community efforts with paid Volunteer time off and employee matching gifts to charities that are important to you — Through our Holmes Murphy Foundation, we offer several vehicles where you can make an impact and care for those around you.
- DE&I programs — Holmes Murphy is committed to celebrating every employee’s unique diversity, equity, and inclusion (DE&I) experience with us. Not only do we offer all employees a paid Diversity Day time off option, but we also have a Chief Diversity Officer on hand, as well as a DE&I project team, committee, and interest group. You will have the opportunity to take part in those if you wish!
- Consistent merit increase and promotion opportunities — Annually, employees are reviewed for merit increases and promotion opportunities because we believe growth is important — not only with your financial wellbeing, but also your career wellbeing.
- Discretionary bonus opportunity — Yes, there is an annual opportunity to make more money. Who doesn’t love that?!
Holmes Murphy & Associates is an Equal Opportunity Employer.
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