Special Events Coverage
What is Special Event Insurance?
A Special Event Insurance Policy is a short-term General Liability insurance policy that will specifically cover the special event you are hosting. It will only cover the specific event that your chapter organizes on a specified date. It is your Inter/National organization’s decision as to when you require a Special Event Insurance Policy.
When might I need Special Event Insurance?
Special Event Insurance is often needed when functions “push” the boundaries or fall outside the scope of the organization’s Risk Management Policies without creating a significant violation (e.g. a guest-to-member ratio violation). It may also be needed in a situation where the event venue requires proof of insurance greater than the chapter’s limit of insurance.
Some events may be excluded from all Special Event Policy Coverage and for others, the cost can be prohibitive.
See our Special Event Coverage Flyer for more information on the kinds of events we discourage. Please note that special event coverage will never be an option for events held at the Fraternity/Sorority chapter facility which the Inter/National organization won’t cover under its General Liability insurance policy.
What are the steps to securing a special event?
- Please contact your Inter/National Fraternity office at least 30 days in advance to get information on planning guidelines and obtaining special event coverage.
- A Special Event Application must be completed as well as providing copies of any contracts and other information about the event.
- Specific areas for event planning include: source of the alcohol, security, transportation, location, length of event.
- To help plan the event, we recommend using the Event Planning Guide. The Guide is also available as an App; download the “HM Event Planner” from your App Store.
Important Information for Coverage
It is recommended that you do NOT sign contracts for the event until the event is approved by your Inter/National organization and you can secure a Special Event Insurance Policy. All contracts should be listed in the chapter name of the Inter/National organization. It is imperative that you submit an application for coverage no less than 30 days before the event to allow ample time to receive a quotation, make premium payment and obtain needed proof of coverage. No coverage is guaranteed until you receive written confirmation from Holmes Murphy.
Holmes Murphy Fraternal Practice can assist your office or your undergraduate chapter directly with placement of special event coverage.
Please contact our office
Holmes Murphy Fraternal Practice
13810 FNB Parkway Suite 300
Omaha, NE 68154
Phone: (800) 736.4327, ext. 4191
Fax: (800) 328.0522