Careers

Office Assistant (Part-Time 30 hr/week)

Do you excel at providing administrative support? Have you ever worked for a company whose motto is “Work hard, play hard, and love who you do it with”; who’s passionate about challenging you to think differently; and who cares about YOU the employee?

This describes Holmes Murphy to a “T” as well as one of our latest job openings! We are looking for candidates that would be the perfect fit to join our team as a Part-Time Office Assistant in the Operations department of our Omaha, NE office. If this sounds like your dream job, keep reading! This opportunity is Monday – Friday 9AM-3PM

Duties:

  • Operate multiple telephone lines in a professional, friendly and timely manner.
  • Direct calls to the appropriate team member, as well as, take and route messages as necessary.
  • Greet and direct visitors both in the office and over the phone in a professional and courteous manner.
  • Ensure guests properly log information within security log book and provide with appropriate access badge upon entrance.
  • Promptly notify staff members upon front desk delivery of personal packages and meals.
  • Coordinate catered lunches as needed.
  • Sort and deliver mail and UPS packages.
  • Pick up, prepare and drop off outgoing mail as needed.
  • Date and distribute incoming mail and faxes to appropriate personnel.
  • Responsible for all outgoing US mail processes as well as shipping UPS and courier.
  • Serve as the direct contact for service equipment providers, landlords and vendors.
  • Provide clerical support to the office, including filing, data entry, copy projects, insurance certificate process, endorsements, etc.
  • Perform data entry functions as necessary to look up information for clients and Agency personnel. Update staff listings, extensions, birthdays, etc.
  • Assist with scheduling travel.
  • Maintain lunchroom, storage area, conference rooms and workroom.
  • Maintain stock of supplies and order as necessary (ex: paper products, office supplies, kitchen supplies).
  • Prepare documents for scanning.
  • Run occasional errands for office.
  • Assist with conference room scheduling.
  • Play a key role in running events, both external for clients and visitors and internal for the team.
  • Place flower and gift orders.
  • Light cleaning as needed.
  • Various projects as assigned by the Operations Team Leader.

Knowledge, Skills, and Abilities:

  • Excellent communication skills and the ability to apply these skills in either verbal or written form when interacting with various vendors, clients, company personnel, and team members.
  • Experience with computer data entry required; working familiarity with Sagitta, Excel and Word.
  • Knowledge of administrative and clerical procedures as well as organizational methods and the ability to manage multiple tasks/duties simultaneously.
  • Ability to work effectively both independently as well as in a team environment to attain personal, team and company goals.
  • Ability to acquire and maintain within three months of hire an active state specific Property/Casualty insurance agent’s license.
  • High level of organizational ability; able to handle and prioritize multiple tasks.
  • Detail-oriented
  • Ability to maintain confidentiality.
  • Ability to assist in other work-related duties, as necessary.

Qualifications:

  • High school diploma required; college degree preferred.
  • Minimum 3 years’ general office experience.
  • Insurance knowledge is a plus.

If you’re ready for a new and exciting opportunity to work for an amazing company and you think you have what it takes to be a Part-Time Office Assistant for Holmes Murphy, apply today!